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Based on GEODI can mask or anonymize files or databases based on discovery resultsdiscovery results, files, and databases can be Masked or Anonymized.

Masking means blacking out obscuring sensitive data , and within a content or replacing it with a fixed alternative text. On the other hand, anonymization means replacing a value with another value that appears to be real.

Sensitive data with fake but real-looking ones. Both functions allow you to share content with less concern. Masking hides sensitive information, and you can identify whether a document is masked. But anonymization creates a completely real-looking version of the content. Anonymization is more suitable for testing or data scientists.Each finding is replaced with a real-looking value. Currently, the following entities are anonymizedis completely removed with masking. Anonymization breaks the link with the real data but keeps the data looking real. By anonymizing your sensitive information or databases, you can easily share them with test teams, data analysis teams, or researchers.

In Anonymization, each value is replaced with a compatible alternative. For example, a name is replaced with another name, a phone number with another phone number, and so on. The ready-to-use values are listed below.

  • Name → Name

  • Money → Money

  • Dictionaries(Placename, part number or other) → random value from the same dictionary

  • Creditcard → Creditcard

  • IBAN → IBAN

  • Tel → Tel

  • e-Mail → e-Mail

  • Date → Date

Anonimization has 2 mode. In the Default mode, the same value takes the same value. That is, a A name (John Smit) is converted to the same name everywhere. In the other mode, conversion is always random, and you can not even see the same results in a single session.

Set ANO.SameToSame:False in the project generic settings for the second mode.

Info

Profiles

Profiles defines define which findings are to be anonimyzedanonymized. Ypu You may anonimyze anonymize all , or PII or Financial data. The functions ask you to choose from existing profiles.

Info

Anonimyze chociesAnonymization in content can be applied in several ways:

  1. Persistent File Anonymization:Selected files are persistently anonymized. You can choose to keep the original values or replace all findings, PII, or just financial values.

  2. Dynamic Anonimization: Dynamic option allows you to set visibility of sensitive i,nformation by permissons. Same content (a PF, word, ..) looks different to different users based on permissions.

  3. Database Anonimization: It is possible to mask/animiyze a database for software development teams. This capability should not be confused with products that perform dynamic database masking The identified discovery layers are modified permanently or as a copy in file-based data. An anonymous copy of the original file is created, or the original file is altered.

  4. Dynamic Anonymization: The selected discovery layers change dynamically for selected groups/users. For Example, one user can see the complete document, while another user sees it with hidden monetary fields or personal data.

  5. Database anonymization creates a masked or anonymized copy of a given database. This allows software development teams to work with a masked version of the database.

Persistent File Anonimization

GEODI creates a copy of the content undergoing masking to perform the process. The operation functions in the "Mask and Download" manner.

Note

You may also use batch anonimization options on the actions menu. Batch process allows you to convert thousands of files at the same timecan also perform this operation in bulk using the “Batch Mask/Anonymize” action from the Actions menu. This action creates a script that the system administrator should execute. If there are only a few files or individual files, you can use the masking/ anonymization feature within the viewer to produce modified copies of the files.

Info

  • Masking operates in the following formats:

    • Word (*.doc, *.docx, *.rtf)

    • Excel (*.xlsm, *.csv, *.xlsx, *.xls)

    • PDF (*.pdf)

    • Powerpoint (*.ppt, *.pptx, *.ppsx)

    • LibreOffice (*.odp, *.odt, *.ods)

  • In the viewers of supported formats for the masking process, access is available Download as masked tools is under the (info) button in the viewers.

  • You can Masking profiles allow you to create templates to mask all discovered data or a selected subset by creating as many definitions (Masking Metadata) as needed.

  • By default, the following definitions are provided. Changes and additions can be made using the method specified on this page.

    • or just PII.

    • For example, with masking, a name like "Hasan Hüseyin" can be masked as "[NAME]" or "****". Different masking formats can be defined based on different identifiers using definitions. This means that names, IBANs, and currency expressions can all be masked differently.

Dynamic Anonymization

  • With dynamic masking, the discovery results of the discovery are masked and visible in on screens such as the viewer, words, network graph, summary, etc., in a masked form.

  • Masking in the viewer is applicable applies to the following types, regardless of their source, whether they are embedded in a File Server, SharePoint, or a Database.

    • Office Files (Word, Excel, PowerPoint)

    • Open Office (ODT, ODS, ...)

    • PDF

    • TXT, XPS

  • On the last page of the project wizard, the The "Dynamic Masking" box is selected on the project wizard's last page, and settings are configured.

  • Once adjustments are made, files in the project are displayed to users in a masked format.

    • It operates with group-based authorization.

    • A masking metadata is defined for each group.

    • When group members open a file from the project, it is displayed in a masked form according to the defined masking metadata.

...

  • The "No Masking" setting displays the results without masking for the defined group.

  • Any group or user not matched with a profile is assumed to use the MaskALL profile.

  • When downloading files, it also downloads them in a masked form.

Database Anonymization

Database masking performs permanent masking on the given database. If You can also work on a copy if you want the original data to remain intact, you can also work on a copy.

Database masking provides several use cases:

  1. When you need to share your database with software or testing teams. Masking , masking permanently removes sensitive data from your database for this use case.

  2. When you share your database for data analysis, it permanently removes sensitive data is permanently removed, allowing you to safely share the database safely.

Permissions

The authorization for masking is the same as the document download permission. Those with download permission can use masking.

Dynamic masking allows authorization at the user and discovery layer levels.

License

A MASKING mask and DISCOVERY license is required for anonymization.

The number of users is equal to the number of GEODI users.